RMail® is the e-security platform by RPost®, a global leader for more than a decade. RMail specializes in elegantly easy to use email encryption for privacy and compliance, e-signatures, legal e-delivery proof, secure file sharing, email impostor protection, document rights management, and AI-infused services to prevent data leaks and human e-security errors.

RMail installs into one’s existing Microsoft 365 Outlook, Gmail, Salesforce.com, or other email and business management systems.

Install an RMail App

·        Sender Selects: sender clicks the RMail “Send Registered” button and selects send features.

·        RMail Recommends™: AI-infused prediction technology that, based on message criteria, automatically sensitizes senders, training them in-the-moment of sending, as to what RMail features should be applied to that message, and then sends with the recommended email protections.

Enable the RMail Gateway

·        Secure Email Gateway: RMail Gateway is a suite of inbound email protections along with specialized outbound data leak and information protection services. Based on message metadata and administrator rules, RMail Gateway determines which messages should be sent with which added RMail features (i.e., encryption, type of encryption, certified e-delivery, for recipient e-signature, and more) and automatically sends the message in that manner, returning a certified record of e-delivery and privacy compliance for each sent message.

RMail is best for…

RMail’s transmission e-security services are most often used by businesspeople or business systems that send important, sensitive, or consumer-regulated information. These RMail services are generally applied to those messages where the sender needs functionality beyond standard email in terms of (a) easier to use and more automated email encryption for privacy compliance, (b) returning a verifiable proof record of who said what to whom by email, (c) assurance and peace of mind related to delivery and open status of important and time-deadline email, (d) need a timestamped proof of content delivered, (f) need to share large files securely, or (g) need to easily obtain a recipient e-signature on a sent document.

Product Description

Main RMail transmission-centric features:

·        Registered Encryption™ email security automatically delivers email in a unique way to each recipient, creating the simplest user experience for the recipient while also returning auditable proof of privacy and compliance to the sender -- going far beyond basic TLS and link-retrieval systems. RMail includes different levels of encryption for when it is important to keep messages private from a recipient’s email administrator or other insiders.

 

·        Registered Email™ certified e-delivery tracking and proof provides email open/delivery tracking and evidence, with timestamped proof of original content legally delivered. It returns a court-accepted timestamped Registered Receipt™ email without requiring any recipient action.

 

·        Secure Large File Share -- senders can easily attach and track up to 1GB of files from Outlook or the RMail Web app. Senders can send securely to any recipient with encryption and configurable self-purging options (from 1 to 90 days) in a one-time online storage box that eliminates the risk of download recipients being able to see sender’s cloud storage file structure.

 

·        RMail E-Sign and RSign are the simplest, most affordable full featured web-based electronic signature services. RSign makes it easy for signers to complete and sign documents using any desktop or mobile web browser in an intuitive, guided signing process.

 

·        Disappearing Ink™ and ViewProof™ -- senders can tag certain parts of an email message to disappear from within the email after delivery after a designated amount to time since sending, number of views, or time per view. Senders can receive verifiable proof that the recipient has viewed selected tagged parts of an email.

 

·        Redact Reply™ – senders can redact particularly sensitive text in a sent message such that if the recipient replies, that sensitive text is automatically removed from the reply email thread.

 

·        SideNote® service – makes it easy to append a private “sticky note” to a copied or blind copied recipient, so they have context as to why they were copied, and with Disappearing Ink™ enabled, that note can be set for one-time-view and to disappear from the recipient inbox after.

Main RMail application-centric features:

·        RMail Recommends™ AI-infused data leak protection -- automatically trains senders on which messages should be treated with special care, and have special RMail features applied, in-the-moment of sending. Dynamically adapts to prevent data leaks and automate email encryption.

 

·        Right Recipient™ data shield – dynamically adapting service that, if a message is detected to contain sensitive content, automatically reviews the recipient addresses before transmission, determines if the sender should be prompted to verify that they really want to send sensitive information to the particular recipients, and then applies the appropriate level of encryption to the message enroute if sent.

 

·        Anti-Whaling™ email impostor protection – RMail for Outlook includes patent pending Anti-Whaling technology that prevents targeted ‘spear-phishing’ detection specifically designed to prevent Business Email Compromise and CEO Fraud impostor email and other lures.

 

·        RMail Wire Fraud Protection™ is a specialized service to assure the right message is sent to the right recipient, with options to apply message-level encryption automatically if the message is related to bill payments, invoices, or wire transfers.

 

·        RMail Protected Documents™ is a specialized document encryption service that makes it easy for senders to apply protections to any document that live within the document itself, so the sender may at any time after transmission, track views, restrict to certain verified viewers, restrict functionality on the document (edit, print, watermark), or kill the document so that it can no longer be viewed by certain or anyone after a time period.

Deployment Options

RMail offers options for deployment including:

(a) secure email gateway product for inbound and outbound email security automation running at the email perimeter, as well as its

(b) email security app for specialized email security needs, running installed in the sender’s email program, and

(c) message-and-document-level data protection that embeds access rights management, information blocking and retrieval, and other security into parts of email messages and onto documents whether or not the document is attached to an email or otherwise shared (adds encryption to track and prevent unauthorized access to email content before or after it has been sent and additionally helps prevent accidental data loss due to misdirecting email to the wrong recipients).    

As an additional benefit, the RMail email security app is AI-infused to provide automated “in-the-moment” security training and user sensitization, with dynamically adapting recommendations to apply certain security features to a particular message or behind-the-scenes automatically applying certain features.

Generally, these are deployed individually or combined; or complementing other third-party inbound security services.

(a) RMail secure email gateway is a perimeter email security service offering (standalone only for inbound, or outbound, or both). Some implement our outbound services only while maintaining other (existing) inbound service so we can complement; or

(b) RMail email security app is a client-based plug-in (which includes very specific inbound protections (not to replace other inbound, but to complement) plus very robust outbound (including AI security automation, etc.); or further,

(c) RMail may be deployed with both RMail Gateway secure email gateway and RMail secure email app client-based plug-in; and

(d) RMail message-and-document-level data protection may be automated within the RMail Gateway secure email gateway and RMail secure email app and/or accessed separately though the RMail web app.

RMail Pricing

RMail Free is a free ongoing base level of service for periodic use. Cost: $0

RMail 365 includes all main service features for basic users. Cost: $7 per user per month.

RMail Standard includes all main service features, designed for standard business needs. Cost: $15 per user per month.

RMail Price Overview

Per User Plans: RMail license for main features on a per user basis.

Shared Volume Plans: RMail license for a designated volume of messages shared among a designated group of senders, automated system senders, or API automated sending.

RSign® is the e-signature platform by RPost®, a global leader for more than a decade. RSign® combines feature-richness with elegantly easy to use and affordability at scale. Unique to RSign is its ability to make common e-signing simple and automated, while meeting all of your document, form, or workflow scenarios.

RSign specializes in:

E-Signatures Made Easy. Easier e-sign experience for both sender and signer.

·        RSign makes the signing process simple and easy for signers to complete and sign documents using any desktop or mobile web browser in a guided process of signing. RSign comes with a simpler user design, customizable user interface, sharable templates, real time reporting, and more.

Signature Certificate with Forensic Audit Trail. Records with the authenticatable audit trail.

·        RSign® patents provide the most robust authenticatable audit trail embedded in the e-sign record. RSign delivers a Signature Certificate which can serve as a forensic record and can self-authenticate, providing all transmission tracking, content, and timestamps irrespective of recipient systems. The Signature Certificate, an evidence format that is recognized around the globe, may be appended to the agreement that is signed or separately, and it may be imported into systems using the RSign APIs.

Privacy with Encryption and RSign Inbox. E-Signatures that comply with HIPAA and GDPR regulations. 

·        RSign® comes with many levels of security to select from; encrypt the transmission to the recipient and return the signed agreements and forms encrypted, manage decryption password settings, build unique access codes for multi-factor signer authentication.

Enterprise-Grade Features at Affordable Cost. All possible workflow settings simply included.

·        RSign includes enterprise-grade features at an affordable cost; which is normally, half the cost of other full-service providers. RSign comes with all the functionality that you need at a lower cost and with a friendly customer service.

Automation with Experts to Guide the Way. Rated “most helpful”; experts you will enjoy working with.

RSign® makes it easy to automate. Many customers select RSign after analyzing the marketplace and realizing RSign teams are the most flexible, accommodating and knowledgeable.

RSign solves common business challenges:

·        Businesses need to obtain recipient signature on sent agreements in a simple, intuitive, fast, and paperless process; one that returns a uniform robust e-record of a signoff. Sending attached to standard email is cumbersome for the recipient. Paper is slow and costly. Fax is often inconvenient.

·        Businesses need a uniform, trusted record of electronic signoff; one that can be relied upon as strong evidence should there be a dispute in the future. The e-record must be legally binding and in a uniform format that they can trust without evaluating the evidential weight of each signoff record.

·        Many agreements and forms contain sensitive terms, pricing, financial, private consumer, or health information - information that often must remain private. Sending by standard email and receiving signoff by fax is often not private. The sending, filling, and returned record needs privacy options.

·        Businesses need expansive features in an enterprise-grade e-signature service at affordable cost, as they expand use across their organization and volumes increase. Businesses can generate more efficiencies with e-signatures if the costs are affordable and predictable.

·        Digitizing workflows with e-signatures and forms requires deep knowledge of the business processes needing modernization matched with the art-of-the-possible with e-signature services. Innovation staff need a trusted partner to collaborate with and to adapt e-sign services to specific processes.

·        Businesses need to automate processes; automate pre-filling forms with some data, sending for signoff, tracking responses, obtaining the signoff record, and at times, back-filling completed form data into sender systems. Automation maximizes efficiency, controls, and reduces cost and risk.

RSign main benefits: 

E-Sign Simple Enough that People Actually Enjoy Using. Plus, all the features you will ever need.

·        RSign® makes e-signatures so simple for all staff, that it encourages use. More use means more cost savings, administrative time savings, and faster business. RSign includes all the enterprise-grade features and training you will ever need.

Legal and Auditable Proof. Assurance, confidence, and peace of mind.

·        RSign® makes it easy to view and rely on the Signature Certificate for e-sign tracking, a forensic audit trail, and sent and signed content and timestamp information. A robust record of who signed what when provides confidence that the e-sign process and record will stand up to scrutiny if ever challenged in the future. Legal Proof®.

Private and Secure. Security and authentication for privacy and industry compliance.

·        RSign makes e-signing private so that senders can enjoy the benefits of e-signatures even when private transaction data, strategic, health, or protected consumer information is in the agreements or forms. RSign includes a variety of security, authentication, and privacy options to fit any sensitive e-sign situation.

Enterprise Grade and Affordable. RSign is affordable and maximizes cost and time savings.

·        RSign provides all the enterprise-grade features in an easy-to-afford offering, making it cost effective to convert almost any document to e-signatures, digital forms, and modernized workflows. Businesses enjoy more cost savings with less paper, mail, postage, administrative time, and a low e-sign service cost. Unlike other providers, RSign also offers automatic renewals with fixed rates that do not increase annually.

Optimize with Ease. Experts help you automate and digitize more.

·        RSign® makes e-signature and digital form automation easy, with expert staff to guide at every step. Many customers choose RSign after reviewing the marketplace and realizing RSign teams are the most accommodating, flexible, and knowledgeable so as to ease the burden of automating and digitizing complex processes. RSign staff have been rated by customers as the “most helpful” experts customers enjoyed working with.

Top 5 Reasons Businesses Choose RSign

1. RSign is Feature-Rich

An important step in selecting an electronic signature solution is to categorize your use cases in terms of, for example, quick send for e-signature, sending re-usable forms for fill-and-sign, sending the same document with different pre-filled data for fill-and-sign (whether these are humans sending one-off or automated sending from a system) and more.

RSign provides the feature-richness to make the e-sign experience work well depending on whether you need a quick ad-hoc e-signature or if there’s a complex form with lots of dependencies. Plus, features that address various security, privacy, compliance, and automation needs depending on the use case.

Feature-richness is most important because, if the process or workflow cannot be accomplished elegantly, the rest hardly matters.

2. RSign is Elegantly Easy

E-Signatures often require a change in human behavior (for senders and/or recipients). Having an elegantly easy solution (due to the wide range of automation features and settings available as per above) makes it easier for admins, senders, and signers to buy into the process change.

Plus, if you are looking to switch providers to enjoy more affordability (see below), an elegantly easy user experience makes it additionally easy to get praise for the selecting (a much more affordable) e-sign experience in RSign.

3. RSign is More Affordable at Scale

When you start with e-signatures, volumes of sends and/or number of users may be small. As more business areas buy-in and more documents and processes are digitized, what may have been a smart initial service provider choice may not be for the future as you scale. What users today are looking for is that service provider that will remain (much) more affordable as users and volume scale, and as advanced feature-needs become more in vogue across the organization. This is RSign.

4. RSign is Friendlier to Work With

E-Signatures are really about modernizing and digitizing documents, user interactions, customer and supplier interactions, employee interactions, and more. Each type of interaction and each type of document or workflow may be better served by unique settings, features, branding, and more. A service provider who is humanly (vs. form or bot) friendly to work with will make it seamless and realistic to be able to maximize e-signature benefits now and far into the future. What you’ll need is expert guidance provided by people who care about your experience and ability to optimize usage. Think RSign.

5. RSign Continuously Innovates

You will want to find a service provider who is uniquely focused on e-signatures (versus a service provider that is part of a private equity-acquisition roll-up or something similar) and with a commitment to continuous innovation in the field. You’ll want to see your supplier not only thinking about the art of the possible, but commercializing the possible for you. This is RSign.

6. Comfort with Security/Legalities

As you start to send more sensitive, regulated private content, or work within certain privacy or legal-compliant frameworks, having a provider that specializes in privacy and legalities will permit you to move more to e-signature and digital forms process in more areas of your business, safely. RSign provides the most robust legal e-sign record.

Target Markets

RSign is applicable to businesses of all sizes in all industries. Functionally, RSign is most often uses among customer service and sales, human resources, and corporate contracts staff

While RSign is most popular in the insurance, health care, life sciences, financial services, legal, real estate, manufacturing and government sectors, RSign is used across all industries.

RSign Pricing

RSign Free is a free ongoing base level of service for periodic use. Cost: $0

RSign 365 includes all main service features for basic users. Cost: $7 per user per month.

RSign Standard includes all main service features, designed for standard business needs. Cost: $15 per user per month.